The role of IT in the workplace is ever spreading. It helps us manage and organize, it improves communication and resource sharing, it provides more tools for more processes, and it plays a key role in protecting the company. However, the more use our tech without prioritizing efficiency, the more it can clutter our working lives, too.
Managing different devices, different tools, and fitting it all into our work-life can end up having your IT become more of a drain on your time rather than actually helping you make better use of it. IT clutter can be dangerous, so it’s time to deal with it.
Use it with purpose
Finding the right software is often the first step in making changes to the way a process is carried out or offering the tools essential for a new role or responsibility. However, the truth is that many business owners don’t look at how essential and cost-effective it is to buy or download a piece of software before installing it. Before you look at a piece of software, make sure that you have already measured out how it can help your business, and whether it’s worth the investment. Cluttering an individual’s workday with too many different tools and having them switch from one to the other for relatively minor tasks can interrupt their workflow significantly and force them to learn to use tools that they otherwise might not need at all.
Tech needs management, too
Your IT set-up can have its fair share of problems. Needless to say, the larger the network of devices in the office, the more demanding these problems can become. If you don’t have IT guys on your team, you will soon regret it. Whether in-house or through outsourced teams like Red Key Solutions, proactive IT management is essential. If you don’t identify the security risks, the downtime potential, and take care of the routine maintenance, you are going to be spending a lot more time with tech tools that are inefficient if not entirely inaccessible.
It’s a culture thing
A business owner might be enthralled by new tech, completely ignoring the fact that their team dreads opening a new piece of software that’s been installed across the board. Tech aversion is decreasing over time, with Millennials and Gen Z people much more inclined to find digital technology intuitive. Still, if you don’t make the time to shape the culture in the office to match your IT-driven focus, you are going to be seeing lower engagement. This includes the essential training for platforms like Salesforce, as well as ongoing conversations about how to improve the use of IT in the office, including user adoption rates. Don’t expect your team to be with you on every new installation. Ensure they are by taking the time to grow to a tech-driven culture.
If you make your IT efforts much more organized and efficient, you are going to get the best out of your tech without the complications that it can otherwise cause. Don’t think that adding new tech solutions is always the answer, you need to streamline your current approach as well.